Virtual Labels
Print File Folder Labels Quickly & Easily
Color Coded Labels

Virtual Labels is a color labeling software that saves time and reduces cost for labeling file folders. With Virtual Labels, you can print file folder labels quickly and easily.

• Easy, fast file labeling done right every time
• Everything you need is on one perfect label
• Saves time and money and reduces errors
• Colors always match and line up evenly
• No more ordering boxes and boxes of labels
• No need to handwrite file indetifiers
• Duplicate your current filing system or design a new way of labeling your files, including color coding, text and bar codes
• Include special designations and alerts
• Type data or import spreadsheets and files
• Use via the Web or install on a Server or PCs
• Use any inkjet, gel or laser color printer

Advanced Labeling Features

• Auto-poll/auto-import for automated printing
• Import or type data and view in spreadsheet rows
• Verify and edit text prior to printing
• Delete row function to eliminate duplicates
• Print multiple, different labels on one sheet
• Print electronic forms and laser labels
• Continuously updated with current Java versions

Advanced Technology Capabilities

• Bar code record tracking/location control
• Retention scheduling and records classification
• Document imaging and electronic records
• Multi-media content management
• Re-engineer and automate business processes
• Secure content storage via data center servers
• Advanced voice and pen data capture

Sample Date Entry or Data/File Import

• Type the data for each file folder into data input screens customized to match your label design
• Import spreadsheets and files with no typing!
• Input screens are customized to your label design(s)

Dramatic Benefits For Your Organization

• Ensures correct indexing and avoids lost records
• Saves staff time and improves customer service
• Helps meet regulatory and government compliance
• Labeling controls documents at the point of origination
• Manage records from inception through archiving
• Relax!....you can find the record that you need!
• Add advanced electronic records technology -- like bar codes and digital documents -- when you're ready

Recommended Label Printer

• We proudly offer the Ricoh Afficio GelSprinters with unique archival quality gel inks; the optimal choice for color-coded file folder labels
• Archival quality for long label life and retention
• Rapid-dry technology for crisp bar codes and text
• Available in several models, with fast print times